CCB: Meeting of Provincial Secretaries

BEL�M, Brazil � The Provincial Secretaries of the circumscriptions in Brazil met for the first time from July 28-August 1, 2008 in Bel�m. Eighteen Capuchin secretaries and/or archivists from the ten Provinces and two Viceprovinces came to this meeting. They were welcomed by the President of CCB and the Provincial of� Maranh�o-Par�-Amap�, Br. Jos� Rodrigues de Ara�jo and by the Our Lady of Help Fraternity in Bel�m. Br. Martinelly Soares Martins, Secretary of PROMAPA, coordinated the gathering of Provincial Secretaries. He also organized visits and moments of integration in Bel�m, the capital of Par�.

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One of the objectives of the meeting was to define the mission of the Provincial Secretary � the skills, responsibilities, activities as well as the participation in the provincial animation along with some practical indications to improve the work of the provincial secretariat and its archive.

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The General Secretary, Br. Sidney Dam�sio Machado, was responsible for the conferences and the input of the first two days. He helped the provincial secretaries to understand the structure of the General C�ria (confreres, departments, activities, and the canals of contact); familiarization of the Order�s website as a source of information (including the reserved area) and its importance as an instrument for our work; explanation of the office of the General Procurator (dispensations, processes, incardinations, resignations/dismissals, creation and suppressions of friaries, etc.; and the structure of the communication of the Order (BICI, Analecta, and the Lexicon Capuccinum).

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The third day was dedicated to the study of Protocol and of the Provincial Archive (current and historical), followed by an exchange of experiences, a handout of materials and information concerning the possibility of interprovincial collaboration in the area of the secretariat. Br. Juarez de Bona (Province of Paran�-S. Catarina and for the Custody of Paraguay) outlined the information and the activities pertaining to the structure and to the maintenance of a Provincial Archive.

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